Secretary: Human Resources Corporate Services Cluster Human Resources Directorate
midvl_000186
Online
25 August 2022
Position Summary
Industry: HR Services, Recruitment & Selection
Job category: Government and NGO
Location: Meyerton
Contract: Permanent
Remuneration: R 266 976.00 – R 308 520.00 p.a. (Level 07B of a Grade 8 Local Authority) Total package inclusive of all benefits: R 407 565.00 p.a.
EE position: Yes
Introduction
Midvaal Local Municipality invites applications for the above mentioned position:
Job description
- Smooth management & admin duties of all sections to ensure excellent time management of the Human Resources section by:
- Co-ordinating & controlling incoming & outgoing mail; by opening, registering, scrutinising, distributing, diarising & processing all incoming & outgoing mail /faxes/correspondence in the required register detailing whom it must be sent to
- Recording all mail (adverts, circulars, memos) received in the mail book & distributing such to the responsible official/department
- Provide documents to the records clerk to deliver
- Filing copies of all incoming & outgoing letters, memo’s, faxes, reports & items for future reference to enable the relevant incumbent or sectional head to investigate or follow up on complaints / hours spent.
- Undertakes routine correspondence duties; by drafting replies and returns where necessary.
- Maintain a confidential filing system & strict confidentially on all matters concerned
- Maintain a Tracking sheet/system of all incoming & outgoing correspondence, as to ensures that all tasks delegated are done effectively & efficiently
- Secretarial duties to ensure, smooth management and functioning of Human Resources
- Plan & manage day to day activities, meetings, ensure a streamline office, perform fast & accurate typing.
- Types, facilitates all necessary comments from the respective HOD’s regarding council items for all sections for approval by HOD’s, section 80, mayoral committee & council
- Controls over the ordering of the departmental stationery, furniture & entertainment / refreshments of the executive director and issues of stationery items to all the departmental officials to ensure effective control
- Controls over reservations of HR activity/conference room from different departments, sections & individual officials to ensure an effective control of the general bookings of the conference room
- Receives and relays all incoming & outgoing telephone calls of the Director to ensure the correct people receives calls
- Compiles & distributes agendas & take minutes for weekly management meeting and gather/compile itemised discussion approved by the chairperson for the agenda & minutes
- Capture & coordinate the section Performance Management outcomes on the system & keeping of POE files
- Perform any other related Ad Hoc tasks and duties as requested or required by management from time to time
Minimum requirements
- National Diploma in Secretarial, Administrative Qualification or relevant NQF Level 6 Qualification)
- B-Degree in Secretarial or Administrative Qualification will be an added advantage
- Relevant HR Qualification (Certificate), or studying towards it will be an added advantage
- Project & Financial Management skills will be an added advantage
- Computer Literate (MSWord, Excel & PowerPoint)
- Valid driver’s license
- Excellent communication, interpersonal, telephone etiquette, customer service skills & to act with integrity & confidentiality at all times.
- Competencies associated with the post: adaptability, communication, assertiveness/leadership skills, presentation skills, conflict & stress management, negotiation skills, office management/diary management skills, strong administrative skills, writing & typing skills.
- A professional, hardworking, highly motivated & self-disciplined person with good organisational, interpersonal skills with the ability to work under pressure & meet strict deadlines, Attention to detail, office management & excellent administration skills
- Three (03) years relevant experience within a secretarial environment
CLOSING DATE: 25 July 2022 12:00PM
REFERENCE NUMBER: MN 3181/22
Please note that transport and accommodation costs, to and from Midvaal, are not reimbursed. Midvaal Local Municipality is an equal opportunity, affirmative action employer and is committed to the achievement and maintenance of representivity (race, gender, disability). Candidates whose appointment will promote representivity will be given preference.
Benefits: Usual fringe benefits are applicable, unless otherwise resolved.
Candidates wishing to apply for this vacancy must register their application via the electronic job board PNET or via the Midvaal Local Municipality website. For any queries kindly contact Human Resources (016) 360-7440.
All shortlisted candidates will be subjected to background screening checks (verification of qualifications, criminal record checks and security vetting). Candidates with foreign qualifications must submit a letter from SAQA stating the equivalence of the qualifications.
Due to the large number of applications we envisage to receive, applications will not be acknowledged. If you do not receive any response within three (3) months, please accept that your application was unsuccessful.
Midvaal Local Municipality, values privacy in terms of the Protection of Personal Information Act (Act No.4 of 2013 (POPIA) which is effective from 1 July 2021, personal information will not be disclosed to any third party, unless otherwise prescribed in the Act, following due process(es).
NB: THE COUNCIL RESERVES THE RIGHT NOT TO MAKE AN APPOINTMENT TO THE ABOVE POSITION/S.
